How do you write a letter to the judge?

Writing a letter to a judge can feel daunting, especially if it’s your first time. Whether you’re offering a character reference, requesting leniency, or presenting your own concerns, it’s important your letter strikes the right tone and follows formal etiquette.

This guide breaks it down step by step, so your letter is clear, respectful, and effective.

When would you write a letter to a judge?

There are several legitimate reasons someone might need to write to a judge:

• A character reference for someone facing sentencing

• A request to reconsider bail or custody arrangements

• A personal statement in a family court matter

• A response to a court order or ruling

• An appeal for leniency before sentencing

  
  

In any case, the goal is the same: communicate your position thoughtfully and respectfully.

1. Start with the correct format

Use formal structure and layout. Here’s how to begin:

• Your full name and address at the top right

• The date underneath

• The judge’s name and court address on the left

  
  

Example:

123 Example Street London SW1A 1AA

1 June 2025

The Honourable Judge Davies Family Court of London 10 Court Road London SW2 2ZZ

2. Use the correct greeting

Begin your letter with a formal salutation:

• “Dear Judge [Surname],” is most common

• If you're unsure, “Your Honour,” is acceptable

  
  

Avoid casual greetings like “Hi” or “To whom it may concern.”

3. Explain why you are writing

In the opening paragraph, clearly state your reason for writing. Keep it brief but specific.

For example:

I am writing in support of Mr John Smith, who is due to appear before your court on 10 July 2025.

Or:

I am writing to express my concerns regarding the proposed contact arrangements in the matter of Smith v Smith.

4. Share relevant details (without rambling)

If you’re writing a character reference:

• State how you know the person

• Explain their qualities or contributions

• Include any relevant context (e.g., personal growth, remorse shown)

  
  

If writing on your own behalf:

• Be honest and factual

• Explain any relevant background or circumstances

• Be respectful even if you’re disagreeing with a decision

  
  

Avoid emotional rants or attacking others involved in the case. Judges are more receptive to balanced, reflective writing.

5. End respectfully

Close your letter by summarising your main point or request. Then use a formal sign-off.

Examples:

Thank you for taking the time to consider my views in this matter. Yours faithfully, [Your Name]

Or:

I trust the information I’ve provided will assist the court in its decision. Yours sincerely, [Your Name]

Tips to keep in mind

• Keep it concise (ideally one page)

• Proofread for grammar and tone

• Avoid slang, sarcasm, or informal language

  
  

Real-world example

At LetterLab, a client recently needed help writing a letter to the judge explaining their changed circumstances in a custody dispute. We helped them present their concerns calmly, supported by examples, and focused on the child’s best interests. The judge acknowledged the letter during the hearing and took its contents into account.

Final thoughts

Writing to a judge is not the time to vent or ‘go off on one’. It’s an opportunity to present your thoughts with clarity and dignity. When written well, these letters can have real influence.

If you’re unsure how to begin or want expert help getting it right, LetterLab’s letter writing service can assist. Whether it’s a character reference or a formal request, we help you write with clarity, credibility, and confidence.

Visit LetterLab to get started.