Help Writing to a School About SEND
Writing to a school about SEND support can feel overwhelming. Many parents know exactly what is wrong, but struggle to put it into words in a way that is taken seriously.
Schools receive a high volume of correspondence, and decisions are often shaped by how a message is written. When wording is unclear, emotional, or unfocused, important concerns can be delayed or overlooked, even when they are valid.
This service helps you communicate clearly and calmly, so your concerns are understood properly and responded to appropriately.
When Writing to a School Feels Like a Battle
Parents often come to us after sending multiple emails or letters without getting a clear response. Others are worried about saying the wrong thing, sounding difficult, or damaging the relationship with the school.
Common situations include concerns about:
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SEND support not being followed
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Lack of communication or delayed responses
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Requests for meetings being ignored
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Disagreements about provision or adjustments
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Escalating issues without wanting conflict
These situations are emotionally draining, especially when you are already caring for a child with additional needs.
Why Wording Makes a Difference
Schools assess correspondence quickly. The opening of a letter sets expectations about tone, clarity, and credibility.
When a letter over-explains, apologises too much, or leads with frustration, the message can lose authority without the parent realising. This does not mean the concern is unreasonable. It means the wording is not helping it land.
Clear, measured language helps schools understand what you are asking for, why it matters, and what response is needed.
What We Help With
We help parents write clear and appropriate letters to schools about SEND, including:
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Requests for support or adjustments
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Concerns about unmet needs
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Follow-ups after meetings
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Responses to school decisions
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Formal complaints or escalation
The focus is always on calm, structured communication that reflects the seriousness of the situation without creating unnecessary conflict.
How We Can Help
We Start With The Opening
You can submit the opening of your letter as you have written it, or explain the situation if you have not written anything yet. We review or draft the opening so it sets the right tone from the start.
We Clarify and Strengthen The Message
We adjust wording to improve clarity, structure, and focus, while keeping your meaning and concerns intact. The aim is not to soften the issue, but to present it in a way that is more likely to be read and addressed.
You Receive Wording That Is Ready To Send
You receive a revised opening that you can use immediately. You can then decide whether you want help completing the full letter.
There is no obligation to continue.
Why Parents Use LetterLab
LetterLab supports parents and carers who need help communicating in high-pressure situations. Every letter is handled individually. We do not use templates or automated wording.
Our approach is careful and measured. We focus on clarity, restraint, and credibility, particularly where children’s needs and outcomes are involved.
Start by Fixing the Opening of Your Letter
We can fix the opening of your letter to a school with a free professional review. If you have not written anything yet, you can explain the situation and we will draft the opening for you.
If you choose to continue, we can help complete the full letter. If you do not, you still leave with clearer wording and a stronger starting point.
Free reviews are subject to availability.
