Help Writing to a School About an EHCP
Writing to a school about an Education, Health and Care Plan can feel daunting. Many parents understand what their child needs, but struggle to explain concerns or requests in a way that is taken seriously.
EHCP-related communication often carries higher stakes. Decisions about assessments, provision, and support can affect a child’s education and well being, and unclear wording can lead to delay, confusion, or refusal.
This service helps you set out your concerns clearly and calmly, so they are understood properly and responded to appropriately.
When EHCP Communication Becomes Difficult
Parents often seek help after receiving little response or unclear answers. Others are worried about wording something incorrectly, sounding confrontational, or weakening their position without realising it.
Common situations include:
• Requesting an EHCP assessment
• Responding to a refusal to assess
• Challenging draft EHCP wording
• Raising concerns about provision not being delivered
• Following up after meetings with no clear outcome
• Escalating issues while trying to avoid conflict
These situations are often stressful and time-sensitive, especially when support is already delayed.
Why Wording Matters With EHCP Letters
EHCP correspondence is read quickly and often alongside many other cases. The opening of a letter signals whether the issue is clear, proportionate, and grounded in specific concerns.
When letters lead with frustration, include too much detail at once, or lack structure, important points can be missed. This does not reflect the seriousness of the issue, only how it is presented.
Clear, measured wording helps decision-makers understand what is being requested, why it matters, and what response is needed.
What We Help With
We help parents and carers write clear and appropriate EHCP-related letters, including:
• Requests for EHCP assessment
• Responses to refusals or delays
• Comments on draft EHCPs
• Concerns about unmet provision
• Follow-up letters after meetings
• Formal escalation or complaints
The focus is always on clarity and structure, so concerns are set out firmly without unnecessary confrontation.
How We Can Help
We Start With The Opening
You can submit the opening of your letter as you have written it, or explain the situation if you have not written anything yet. We review or draft the opening so it sets the right tone from the start.
We Clarify and Strengthen The Message
We adjust wording to improve clarity, structure, and focus, while keeping your meaning and concerns intact. The aim is not to soften the issue, but to present it in a way that is more likely to be read and addressed.
You Receive Wording That Is Ready To Send
You receive a revised opening that you can use immediately. You can then decide whether you want help completing the full letter.
There is no obligation to continue.
Why Parents Use LetterLab
LetterLab supports parents and carers who need help communicating in high-pressure situations. Every letter is handled individually. We do not use templates or automated wording.
Our approach is careful and measured. We focus on clarity, restraint, and credibility, particularly where children’s needs and outcomes are involved.
Start by Fixing the Opening of Your Letter
We can fix the opening of your letter to a school with a free professional review. If you have not written anything yet, you can explain the situation and we will draft the opening for you.
If you choose to continue, we can help complete the full letter. If you do not, you still leave with clearer wording and a stronger starting point.
Free reviews are subject to availability.
